We are committed to ensuring students with documented disabilities have the opportunity to take part in educational programs and services in accordance with the requirements of the Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973. Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) are federal laws designed to protect the rights of individuals with disabilities in programs and activities that receive federal funds. Under this law, individuals with disabilities are defined as persons with a physical, medical, or mental health impairment which substantially limits one or more major life activities. Major life activities include caring for one’s self, walking, seeing, hearing, speaking, breathing, working, performing manual tasks, and learning.
Complete the Application for Accommodations and attach needed documentation. You will receive an email confirmation and instructions for scheduling a time to meet with a disability services counselor to discuss accommodations and next steps.
Any documentation for any disability must include:
- A diagnostic statement identifying the disability and date of the most current diagnostic evaluation. A description of the diagnostic tests, methods, and/or criteria used, which should follow adult norms.
- A description of the current functional impact of the disability. There should be a description of how the individual’s identified impairment substantially limits a major life activity. The description should include the current functional impact on physical (including mobility and dexterity), cognitive (including processing, attention, and communication), and behavioral abilities and should be described through specific results from the diagnostic procedures.
- A statement indicating treatments, medications, and assistive devices / services in use, including a history of previous academic adjustments and auxiliary aids and services, and their impact. Recommendations regarding accommodations should be reasonable within the academic setting.
- The credentials of the professional(s), if not clear from the letterhead or other forms. Diagnosing professionals shall not be family members or others with a close personal relationship with the individual.
- Documentation should be current, occurring within the last three (3) years.
Although it is not required, if you have documentation from a doctor or other credentialed professional that recommends specific accommodations for college, please share that as well.
An IEP alone is NOT enough! Depending on the type of disability, the IEP, along with the most recent evaluation (based on adult norms), and the Summary of Performance may meet our documentation needs. Many disabilities will also require documentation from a medical or psychiatric doctor.
Not all documentation will contain all of these components, but the more information that is provided, the easier it is to determine which accommodations are appropriate and valuable for the student’s success.
Communicate with your Instructors
Once you receive an accommodations letter, you will:
- Present the letter to your professors. Accommodations begin once professors receive the letter. Accommodations are not retroactive.
- Consider scheduling an appointment with your professors or emailing them any additional information regarding your accommodations. Note: your diagnosis will not be shared on your accommodation letter.
- If your professor has questions or concerns with the accommodations letter, refer the professor to the disability services counselor.
Contact The Office of Accommodations and Disability Services Provider if you are having academic difficulty. Letters can be revised at any time in the semester.
Additional Forms and Resources
- Request for Updated Accommodation Letter for Current Students
- One-Time Event Sign Language Interpreters Form
- Alternate Format Textbook Request
- Recorded Lecture Agreement for current students with approved recording accommodation
- Release of Information
- United States Department of Education, Students with Disabilities Preparing for Post-Secondary Education
- Virginia Department of Rehabilitative Services Transition Services
Contact us if you are having academic difficulty. Letters can be revised at any time in the semester.
Middletown Campus: 540-869-0758
Fauquier Campus: 540-351-1520
- Monday – Thursday: 8 a.m. – 5 p.m.
- Friday: 8 a.m. – 12 p.m.
Holiday and summer hours may vary.